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Initiating Authority:

Human Resources.

Summary of Policy or Policy Change:

This policy is being revised to remove the procedures from the policy. Specific changes made were:

• Revising Purpose
• Adding Policy Statement
• Adding Definitions
• Under Procedures, removing specific step by step of the annual performance review process and adding in overview of process.

Reason Or Need For Policy:

This policy underwent a routine review and had no substantive changes to the content. Lengthy procedures were removed from the policy and are on the HR website.

Applicable Laws or Authority (if any):

The following University Stakeholders were included:

• Human Resources Business Partner Team
  • Marcie Holsteen
  • Lana Anthis
  • Rebecca Reiling
  • Judy Espinoza
• General Counsel鈥檚 Office

Initiating Authority:

Human Resources.

Summary of Policy or Policy Change:

This is a new policy with supporting procedure and forms on the Human Resources website; created to define volunteers and provide guidance on managing the relationship.

Reason Or Need For Policy:

The University utilizes volunteers frequently. This policy clearly defines who may and may not provide volunteer services to be in compliance with DOL. This policy also provides a form to capture volunteer event information and a description of duties, and a Volunteer Agreement and Release form.

Applicable Laws or Authority (if any):

DOL Fact sheet #14A: Non-Profit Organizations and the Fair Labor Standards Act

The following University Stakeholders were included:

• Human Resources Leadership Team 鈥�
  • Jamie Olmsted, Leader of Total Rewards
  • Sheryl Propst, Assistant Director
  • Susan Martin, Director of HR Operations & Systems
  • Marcie Holsteen, Human Resources Professional
  • Judy E Espinoza, Director of Human Resources
• General Counsel鈥檚 Office 鈥� Molly Gordon, Associate General Counsel
• Faculty Senate
• UP Senate
• USS Senate
• Office of Civil Rights, Title IX & ADA Compliance

Initiating Authority:

Human Resources Business Partners.

Summary of Policy or Policy Change:

To provide guidelines of when non-exempt employees are traveling and when that time is considered recorded work-time.

Reason Or Need For Policy:

To establish clear guidelines for travel pay to non-exempt employees.

Applicable Laws or Authority (if any):

DOL 鈥�

The following University Stakeholders were included:

• Human Resources Business Partner Team 鈥�
  • Lana Anthis, HRBP
  • Rebecca Reiling, HRBP
  • Marcie Holsteen, HR Professional
  • Judy Espinoza, Executive Director HR
• Bobby Gandu 鈥� Assistant Vice President for Strategic Enrollment Management
• Lois Tatro 鈥� Senior Associate Vice President for Financial Services