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Requested By

Human Resources Business Partners

Summary Of Policy Or Policy Change:

• Replacing and changing title of existing policy (Employment of Relatives)
• Providing definitions
• Providing clear direction to address situations and provide expectations.

Reason Or Need For Policy:

The current policy address situations involving a conflict of interest regarding a family relationship with employees in a UP or USS position. The new policy applies to all employees (faculty, staff, students), and provides clear direction to address situations where a conflict of interest and/or a power differential exists. The new policy also provides clear expectations to employees and leaders regarding reporting and resolving situations involving a conflict of interest or power differential.

Reviewed By The Following University Stakeholders:

• Human Resources Leadership Team
  • Jamie Olmsted, Leader of Total Rewards
  • Sheryl Propst, Assistant Director
  • Susan Martin, Director of HR Operations & Systems
  • Marcie Holsteen, Human Resources Professional
  • Judy Espinoza, Director of Human Resources
• General Counsel鈥檚 Office (legal form only) 鈥� Molly Gordon, Associate General Counsel
• Faculty Senate
• UP Senate
• USS Senate

Requested By

Ellen Abbey and Michael Sperlazza in consultation with the United States Postal Service

Other Notes For Consideration:

Requesting the addition of language in regards to the university鈥檚 official mailing address. The university has assigned street addresses to buildings for way-finding and emergency purposes which cannot be used for mail service. The USPS will not deliver to a business address unless there is a cluster mailbox or mailroom. In order for university mail to reach our mailroom, departments must use the official address of 1845 Fairmount, plus the Zip+4, as stated in the requested revision.

Requested language is shown under III. D and III. E.

Requested By

Ellen Abbey and Michael Sperlazza in consultation with the United States Postal Service

Other Notes For Consideration:

Requesting the addition of language in regards to the university鈥檚 official mailing address. The university has assigned street addresses to buildings for way-finding and emergency purposes which cannot be used for mail service. The USPS will not deliver to a business address unless there is a cluster mailbox or mailroom. In order for university mail to reach our mailroom, departments must use the official address of 1845 Fairmount, plus the Zip+4, as stated in the requested revision.

Requested language is shown under III. D and III. E.

Requested By

Department of Financial Operations and Business Technology

Other Notes For Consideration:

• Added 鈥淏alances owed on account鈥� as a university covered account.
• Added verbiage addressing the PLUS loans refund being direct deposited in the parent鈥檚 bank account.
• Eliminated reference to training being provided on an annual basis (see my note on statute).
• Added verbiage under Periodic Review section.
• Added section 鈥淣on-disclosure of Specific Practices鈥�.

Requested By

• Crystal Stegeman, University Property Manager
• Bob Smith, Executive Director of Facilities Services

Summary Of Policy Or Policy Change:

This policy is recommended for consideration as an effort to establish formal, written HVAC standards for usage in all buildings owned and leased by WSU. This primarily addresses expectations on appropriate set points for heating and cooling seasons, along with a procedure for staff or faculty to report temperature variances or concerns.

Reason Or Need For Policy:

WSU does not currently have an official written policy that provides guidance and parameters on HVAC usage. Our standard of comfort for campus buildings is 68鈥�76 degrees. This was established in 2007 as part of our Energy Conservation project to meet our ESCO bond payback criteria. Our standard set points are 68 degrees +/鈥�1 for heating, and 76 degrees +/鈥�1 for cooling; however, in recent months, we have received increasing requests from faculty, staff and partners to move temperatures outside of this range.

We realize that it is important for students, faculty, staff and community partners to have a comfortable learning and work environment. The challenge is balancing this with the need to also be fiscally and environmentally responsible. On a small scale, adjusting room temperatures by a degree or two may not have much of an impact, but when we consider these requests on a larger scale, the overall impact is significant financially. Facility Services estimates that we are spending over $6,000,000 annually on utility costs. This is an issue in our owned, leased and partnership buildings.

Establishing a formal, consistent policy for HVAC standards will reduce ambiguity over these practices and allow WSU the opportunity to better control utility costs along with promoting environmental sustainability and responsiveness.

Reviewed By The Following University Stakeholders:

• General Counsel鈥檚 Office 鈥� Stacia Boden, Associate General Counsel
• Finance and Administration 鈥�
  • Werner Golling, VP Finance and Administration
  • Eric King, Former Associate VP for Facilities
  • Emily Patterson, Director of Facilities Planning
  • Bob Smith, Executive Director of Facilities Services
  • Crystal Stegeman, University Property Manager

Requesting Department: Human Resources (HR)
Reviewing Stakeholders: HR Business Partners, HR Total Rewards (Leave Administrator and Director), HR Executive Director, and General Counsel.
Policy Intent: This policy provides clear oversight of procedures pertaining to the University's administration of the Shared Leave program in accordance with Kansas Administrative Regulation 1-9-23 (Shared Leave) and associated federal law (FMLA, ADA, etc.). It will ensure the University is providing compliant, fair and consistent administration of Shared Leave for all employees.